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FEE POLICY
1. Purpose
The purpose of this document is to establish general policy and procedure for collection of student fee etc. at The Green International University (GIU).
2. Scope
This policy is applicable to students, parents/guardians and staff dealing with fee matters.
3. Fee Categories
The fee shall be charged against the following heads at rates prescribed from time to time by the Competent Authority:
3.1 Security:A refundable security (once only) will be charged at the time of admission. Any amount recoverable from the student will be adjusted against security at the time of his/her withdrawal /passing out.
3.2 Admission Fee:A non-refundable admission fee (once only) will be charged at the time of admission from the student being admitted in any program.
3.3 Document Verification Fee:Document verification fee (once only) will be charged from student at the time of admission for verification of certificates/ degrees.
3.4 Semester Fee: Semester fee will be charged within 6 days after the commencement of each semester as mentioned under clause 6. Semester fee includes:
a) Tuition Fee
b) Semester Registration Fee
c) Examination Fee
d) Extracurricular Charges
e) Clinical Charges
f) Convocation Charges (to be charged in last two semesters)
g) Any other charges
3.5 Hostel Fee (where applicable): Hostel fee will be charged annually from the students availing the boarding and lodging facility of the University as prescribed under the rules. However, in special cases, students may be allowed to submit on a monthly basis with the approval of competent authority.
3.6 Others: The fee will be charged for the following documents with the amount to be prescribed from time to time:
a) Regular degree
b) Degree in absentia
c) Duplicate/ revised degree
d) Graduate directory fee
e) Transcript for any number of semesters
f) Duplicate/ revised transcript
g) Result card for any number of semesters
h) Duplicate student identity card
i) Duplicate admit card
j) Syllabus attestation
k) Recommendation/Reference Letter
l) Second / Duplicate internship letter
m) Job description letter for internship
n) Paper rechecking
o) Name correction
Certificates:
p) Character certificate
q) To whom it may concern
r) Bonafide certificate
s) Language proficiency certificate
t) Clinical hours certificate
u) Provisional certificate
v) Duplicate provisional certificate
w) No objection certificate
Verification/Attestation:
x) HEC degree attestation letter
y) Attestation from the University
z) Original documents in sealed envelopes of the university i.e., transcript, degree or certificates
aa) Verification charges
bb) Any other
4. Fee Structure
Fee structure of each degree program will be applicable as approved by the competent authority. Fee for any repeat course will be calculated on the basis of credit hour(s).
5. Payment of Dues
Applicants, who receive an offer of admission are required to pay their dues prior to commencement of classes as per the announced schedule in order to secure their admissions. The applicant who does not pay his/her dues within due date will forfeit his/her right of admission.
6. Procedure of Fee Payment
6.1. Semester fee will be received as notified.
6.2. Student will collect fee challan from accounts department for fee deposit in designated bank before one week of due date.
6.3. If a fee challan is lost by the student, he/she will have to pay a fine of Rs 100/- for each duplicate fee challan
6.4 Fee Installment:
Students facing financial hardship at the time of admission may apply for installments through the Installment Request Form with following options. All applications for fee installment will be approved by the Rector through the Treasurer.
i. Two installments:
1st installment : 50% tuition fee + all other charges (start of semester/admission).
2nd installment : 50% tuition fee (within 8 weeks of commencement of classes).
ii. Three installments:
1st installment 34% tuition fee + all other charges (start of semester/admission).
2nd installment 33% tuition fee (within 6 weeks of commencement of classes).
3rd installment 33% tuition fee (within 10 weeks of commencement of classes).
iii. Monthly Installments: by 10th of every month
a) Student will be required to submit fee by 10th of every month.
b) The payment schedule of monthly payment under respective degrees is as under:
| Program | Months / Notes |
|---|---|
| 5 years | 54 |
| 4 Years | 42 |
| MS / MPhil | The coursework fee is to be paid within 9 months, while the research fee will be paid in 10 installments—starting after the 9-month coursework period for MS/MPhil |
| PhD | The coursework fee is to be paid within 9 months, while the research fee will be paid in 20 installments |
c)Default in one installment disqualifies the student from further installment facility.
6.6 Fee Extension:
Students unable to pay by the due date may apply for an extension subject to submission of application minimum one week before the due date, applications received after due date will not be entertained.
Note: Students applying for financial aid will not be charged late fee up to 10 days from the decision date of financial aid application.
7. Late Fee Fine
In case a student fails to pay his/her dues by the specified date, late fee fine will be charged as under:
| Sr No | Period | Fine Amount (Rs) |
|---|---|---|
1. |
Within 10 days after due date |
Rs 100/day |
2. |
Up to 20th day |
Rs 200/day |
3. |
Up to 30th day |
Rs 300/day |
4. |
After 30 days of commencement of Classes |
No fee / enrolment will be allowed |
Late fee fine for applicant of scholarship/ financial aid will not be charged up to 10 days from the date of decision in which scholarship/ financial aid has been granted or rejected. After 10 days late fee fine shall be charged as per above schedule.
8. Readmission Fee
a. Defaulters of 100% fee may be readmitted twice only in an academic career.
b. In case student fails to pay his/her 1st installment within due date, Readmission is allowed within 30 days of commencement of classes only, so the student can maintain his/her attendance up to 75%
c. Payment of Rs. 12,000 readmission fee along with outstanding dues will be paid by the student.
9. Withdrawal from Academic Program
Student withdrawing from degree program is required to submit clearance form to the office of student affairs. Students who do not follow the process will not be eligible for any refund of fee or security. Refund of any dues (if any) will be in accordance with HEC Refund Policy.
10. Change of Program of Study
Student will be entitled to change degree program within four weeks of commencement of classes only once. No extra fee will be charged on this change.
11. Semester Extension
If duration of study in MS, MPhil & PhD programs is extended due to any reason, fee for that period shall be charged (semester wise) as per his/her last semester fee.
12. Refund Policy
12.1. University/Hostel security will be refundable within two years after issuance of final result notification after due clearance. However competent authority may condone the late submission of application for refund of security.
12.2. If a student withdraws from the academic program, following refund policy of HEC adopted by GIU will be applicable
12.3. The refund amount of Tuition Fee is subject to the following schedule:
| Timeline | Percentage of Fee Refund |
|---|---|
|
Up to 10th day of commencement of classes |
100% fee refund |
|
Up to 15th day of commencement of classes |
80% fee refund |
|
Up to 20th day of commencement of classes |
60% fee refund |
|
Up to 30th day of commencement of classes |
50% fee refund |
|
31st day onwards of commencement of classes |
No Refund |
12.4. Application for a refund of Fee can be made by completing the appropriate form and submitting the proof of payment. Any refund will be paid to the student or his/her parents/guardians/ sponsoring body.
12.5. Timeline shall be calculated continuously, covering both weekdays and weekend.
12.6. Full fee of a student who is not promoted to next semester (for which the fee is paid) will be refundable.
12.7. The fee submitted as an examination fee is completely refundable
12.8. The fee submitted for curricular, co-curricular, extra-curricular, sports, tours, field trips etc. activities is completely refundable. The Curricular/co-curricular, extra-curricular, fee is 100% refundable minus (-) the days a student has availed of that activity.
12.9. A student expelled from the university due to disciplinary misconduct, shall not be eligible for any refund, except for the refundable Security/Deposit Fee.
12.10. Any Fee, payable at the time of initial application is non-refundable under any.
12.11. The fee paid as an admission fee is nonrefundable.
13. Enforcement
i. Non-compliance will result in cancellation of admission or withholding of academic records.
ii. Exceptions may be granted only with the approval of the Competent Authority.